Passport Basics: What You Need to Know Before You Travel

Let’s talk about passports — that little blue book that holds the key to your next great adventure. When you’re planning an international trip, it’s easy to get caught up in the fun details like where you’ll stay, what you’ll eat, and all the sights you’ll see. But before you dive too deep into the planning, take a quick moment to check your passport. A simple look now can save you a whole lot of stress later.

Here’s what you need to know: adult passports (for anyone 18 and up) are valid for 10 years from the date they’re issued. Kids’ passports only last 5 years, and both parents have to be present when applying for a child’s passport — no exceptions there. What surprises a lot of travelers, though, is that it’s not enough for your passport to simply be “valid.” Many countries require that your passport be good for at least six months beyond your return date before they’ll let you in. This isn’t just red tape — it’s for your protection (and theirs). If your passport expires while you’re abroad, it can turn into a big headache and leave you stranded in a foriegn country. So before you start packing, take a minute to look at that expiration date.

If you’re getting your passport for the first time (or renewing an old one), the official U.S. State Department website is your go-to spot for the most current information:

travel.state.gov. You’ll find all the forms and details there, but here’s a quick overview. You’ll need proof of citizenship, a photo ID, and a passport photo. You’ll fill out Form DS-11, then apply in person at a passport acceptance facility — that’s usually a post office, library, or county clerk’s office. You’ll pay your fee, choose standard or expedited service, and then the waiting game begins.

Processing times vary depending on how busy things are. Right now, standard processing can take about 8–16 weeks, and expedited service (which costs extra) usually runs 4–8 weeks. If you’re in a pinch, same-day passports are available at select offices, but there’s a catch — you have to show proof of international travel within the next two weeks, and you can’t make an appointment until you’re that close to your departure. I’ve had clients pull it off the day before travel, and others who’ve had to drive several hours to another state for an appointment. It can be done, but it’s stressful, expensive, and not something I recommend unless you absolutely have to.

My advice? Don’t wait. Apply early, renew early, and skip the stress entirely. Once your passport is done, you’re set for the next ten years — ready to hop on any spontaneous adventure that comes your way.

If you’re traveling with kids, remember that children’s passports last for five years and require both parents to be present at the appointment. Here’s a fun bonus: some of our travel partners actually cover the cost of your child’s passport when you book certain family vacations. They’ll reimburse you with resort credits when you arrive — just hang onto your receipts. If you’ve got little ones and want to learn more about these offers, reach out and I’ll fill you in on which trips include them.

Getting a passport can feel a little tedious, sure — forms, lines, photos, fees — but it’s 100% worth it. Once you have that blue book in your hand, the world opens up to you. You can explore, dream, and travel freely, knowing you’re ready to go whenever adventure calls. If you ever have questions about passports, timing, or what to do before an international trip, I’m always happy to chat. You can call, email, or join the conversation on our social media — we love helping travelers feel confident and ready for takeoff.

Happy traveling!

 Sabrina Steinhauer

 Certified Travel Specialist | Owner, Gold Horizon Travel